Nettleton School District

Job Description

TITLE

Accounts Payable/Fixed Asset Clerk

POSITION TYPE

Non-Exempt

PRIMARY FUNCTION

Perform technical accounting work in the operation of the approved accounting system to include the maintenance and preparation of requisitions/encumbrances.  Responsible for processing accounts payable checks and account reconciliations.  Also responsible for the management for the district’s fixed assets/inventories. 

MINIMUM QUALIFICATIONS

• High school diploma or equivalent, preferably supplemented by college level credits in accounting and business administration leading to an associate degree; and considerable experience in governmental accounting; or any equivalent combination of training and experience which provides the required knowledge, abilities, and skills
• Knowledge of accounting principles and practices
• Knowledge of the application of data automation to accounting
• Knowledge of modern office practices, procedures, and equipment
• Ability to analyze, examine, and verify financial documents and practices
• Ability to prepare a variety of financial statements, reports, and analyses
• Ability to communicate effectively, orally, and in writing
• Ability to establish and maintain effective working relationships with co-workers, count officials, and the public
• Skill in operating a variety of office equipment
• Ability to quickly learn procedures used to report information and maintain records
• Ability to work under general supervision
• Must be a team player

PERFORMANCE RESPONSIBILITIES

• Assist in planning and guiding accounting operations and participate in work operations
• Enter requisitions as needed and requested by administrators
• Prepare and distribute accounts payable purchase orders
• Enter invoices and assign claim numbers in preparation for payment
• Prepare and distribute accounts payable checks
• Identify and report problems
• Receive copies of regular purchase orders, log, file, compare against applicable invoices, and clear discrepancies
• Answer inquiries by vendors pertaining to the status of orders and/or payment of invoices
• Assist in providing accounts payable information for auditors
• Add new vendors to the accounting system and maintain vendor files
• Communicate with school staff in reference to receiving signed invoices
• Determine reasons for long outstanding purchase orders and take appropriate action
• Timely processing of all invoices
• Input all fixed asset data into the accounting software
• Responsible for all forms, tags and documentation required for fixed assets, to include receiving, tagging, tracking and disposal of fixed assets
• Maintain communication with district administration in reference to their building/department fixed assets
• Conduct annual physical inventory twice per school year
• Assist in providing fixed asset information for auditors
• Perform other duties as assigned by the Business Administrator or Superintendent

REPORTS TO

Business Administrator and Superintendent

TERMS OF EMPLOYMENT

Twelve months a year. Salary set according to School Board Pay Plan.

EVALUATION

Performance on this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.